A Report Scheduling/Distribution Add-In by APOS Systems Inc.

Archive Manager runs as a background service, either on your Crystal Enterprise system or on a computer that has connectivity to it.

As the Administrator, you instruct Archive Manager to scan your Crystal Enterprise system on a specific schedule to identify any instances eligible for archiving, based on the assigned business rules for each folder/subfolder/report. Once eligible instances are identified in this manner, Archive Manager will then execute the requested archiving activity.

As an alternative to archiving off-line, Archive Manager also supports an internal archiving option - designed to improve end-user performance in larger systems just as if the instances were physically removed while also allowing these archived instances to be ‘retrieved’ back to active use. Another advantage of this internal archiving capability is that all security settings are maintained.

Archive Manager requires no external database for its operations, it simply requires information about your offline folder location.

Using the power and flexibility of Archive Manager . . .

Administrators can now . . .
• set maximum instances rules by user, user group, folder, subfolder, report and number of days
• convert rpt instances format during archiving - pdf, rtf, doc, xls, etc.
• automatically delete successfully archived report instances
• automatically mimic CE’s folder structure for archived instances
• dynamically rename instances to reflect report content during archive
• improve CE performance through internal archiving
• authorize specific users to ‘retrieve internally archived instances’